Sr. Project Accountant

<p>Description</p><p><strong>Project Accountant</strong><br/><strong>Location:</strong> Miami, FL<br/><strong>Salary:</strong> $80,000–$120,000<br/><strong>Department:</strong> Accounting<br/><strong>Reports To:</strong> Controller<br/><strong>Employment Type:</strong> Full-Time</p><p><br/></p><h3>Position Summary</h3><p>The Project Accountant supports the financial management of mechanical construction projects by assisting with job cost tracking, subcontract commitments, billing preparation, compliance documentation, reconciliations, and overhead cost monitoring.</p><p>This role partners closely with Project Managers, Operations, Purchasing, and Accounting to ensure accurate financial reporting and strong cost control throughout the project lifecycle. The Project Accountant plays a key role in maintaining subcontractor documentation, issuing commitments, preparing billings to General Contractors, and reconciling job costs to revenue.</p><p><br/></p><h3>Key Responsibilities</h3><h4>Commitment Agreements &amp; Compliance Management</h4><ul><li>Collaborate with the Project Management Team to issue commitment agreements and ensure all required documents are fully executed</li><li>Verify commitment values align with approved project budgets</li><li>Enter commitments into the accounting system with accurate cost coding</li><li>Set up and maintain vendor and subcontractor compliance requirements</li></ul><h4>Project Cost Accounting</h4><ul><li>Review vendor invoices and subcontractor pay applications for accuracy and proper coding</li><li>Monitor committed costs and assist with forecasting cost-to-complete</li><li>Track deductive change orders, including back charges and OCIP/CCIP credits</li><li>Support the Accounts Payable team by enforcing approval workflows and accounting deadlines</li><li>Meet weekly with the Project Management Team to discuss project accounting issues and financial performance</li><li>Collect and track Notices to Owner, lien releases, and sworn statements</li><li>Support month-end project financial review meetings</li></ul><h4>Billings to General Contractors</h4><ul><li>Assist in developing and maintaining project Schedules of Values (SOV)</li><li>Complete monthly cost-to-billing reconciliations to identify underbillings or overbillings</li><li>Work with the Project Management Team to resolve billing variances</li><li>Prepare and submit monthly progress billings in accordance with contract requirements</li><li>Monitor retainage balances and ensure accurate tracking</li><li>Track billing due dates and follow up on outstanding receivables</li></ul><h4>Overhead Cost &amp; Credit Card Management</h4><ul><li>Enter and code overhead invoices and credit card transactions</li><li>Collect supporting receipts and follow up on missing documentation</li><li>Complete monthly credit card reconciliations</li><li>Investigate and resolve discrepancies or unusual transactions</li></ul><h4>Administrative &amp; Accounting Support</h4><ul><li>Maintain organized electronic and physical project files</li><li>Assist with year-end audit preparation and support</li><li>Support internal control procedures and compliance initiatives</li><li>Maintain accurate vendor and subcontractor master records</li><li>Assist with special accounting projects and process improvement initiatives as needed</li></ul>